ThriftCon x ComplexCon Vendor Contract
Submission of the response "I Accept" on the ThriftCon x ComplexCon Vendor application will hereby serve as a signature and agreement by the application's submitting party.
This is an agreement between ThriftCon™ (hereafter referred to as “Host”) and the signee (hereafter referred to as “Vendor”). The Host will be hosting the following Event “ThriftCon x ComplexCon” (hereafter referred to as “Event”) to take place at the Las Vegas Convention Center, 3150 Paradise Rd, Las Vegas, NV 89109 (hereafter referred to as “Venue”) between November 16th and November 17th, 2024, and has the legal ability to issue a license for concession and vending during the above mentioned Event, and Vendor desires to vend merchandise at and during the above mentioned Event, and has issued the Host a sum of $3,500 for a license to vend at the Event.
Vendor Information and Agreement
All booths include (2) complimentary 'Vendor Passes' to the event. Booth Location will be assigned at least one week prior to the event. The Host and Vendor parties both agree to the following terms:
1. Vendor will be given time slot access to the Venue on Friday, November 15th to set up the Vendor’s booth, goods to be sold, and anything else that is needed and customary to vend.
2. The booth shall be no smaller than 10'x10' (unless otherwise discussed), and shall be clean and orderly; and shall follow all applicable laws and regulations of the County and State of Event's location.
3. Vendor's staff may exhibit that goods are for sale only while the staff is within the area of the vendor's specified location.
4. Vendors will have access to the location for TWO HOURS following the event to dismantle and remove ALL items brought to the event by the Vendor. Vendor shall leave the location free from trash and in identical condition that it was in before the vendor arrived, or be susceptible to additional charges from Host.
5. Vendor agrees to hold the Host free from any damages or claims that may develop in connection with participating in the Event.
6. Vendor agrees to no unlawful consumption of alcohol or other illicit drugs (including marijuana) on the event premises.
7. EXHIBIT HOURS - Host shall determine and publicize the exhibit hours the Event will be open to the public during the day(s) of the Event. Vendors will be admitted to the Venue a minimum of two hours prior to Event opening time. Booths will be ready for the installation of exhibits at 10:00 AM Friday, November 15th, 2024 and must be in place no later than 8:30 AM, Saturday, November 16th, 2024. Exhibits must be completely removed from the Venue by 7:00 PM, November 17th, 2024. Host reserves the right to restrict Vendor's participation in future Events if this policy is violated.
8. MERCHANDISE REMOVAL - No merchandise may be removed from the Venue until 5:00 PM, Sunday, November 17th, 2024.
9. RULES FOR EXHIBITS:
a. DISPLAYS - No signs, partitions, apparatus, shelving, etc. may extend more than the Vendors allotted booth size. Vendor will not be permitted to erect signs or display products obstructing the view or disadvantageously affecting the display of other Vendors.
b. LIABILITY - The Vendor is entirely responsible for the leased space and ALL of their merchandise. The Host is not responsible for ANY stolen or damaged goods. The Vendor shall not injure, mar or deface the premises. The Vendor shall not drive, nor permit to be driven, any pins, nails, hooks, tacks, or screws in any part of the Venue. Furthermore, Vendor shall not affix to the walls or windows of the Venue any advertisements, signs, etc., or use tape or any other adhesive-type material on painted surfaces. The Vendor agrees to reimburse the Host and/or the Venue for any loss or damage occurring to the premises or equipment.
c. AISLES – Must be maintained and not blocked or altered by the contents or design of the Vendors booth. This includes chairs, tables, clothing piles or racks in outside of the allotted space.
d. SPACE - The space contracted for is to be used solely by the Vendor or Vendors whose name(s) appears on the Contract and no portion can be sublet or assigned. Booth Location will be assigned on or before day of the event.
e. ALCOHOLIC BEVERAGES - Vendor and their employees, agents and guests shall not consume any alcoholic beverages except in designated areas. Vendor and their employees, agents and guests shall not consume any alcoholic beverages that were not purchased inside the event at licensed and designated Alcohol Retailers (the "bars"). Violation shall be grounds for removing Vendor and exhibit from the Event without refund.
f. RESTRICTIONS - The Host reserves the right to restrict or remove exhibits, without refund, that have been falsely entered, or are deemed by the Host unsuitable or objectionable. This restriction applies to, but is not limited to, noise, P.A. systems, persons, animals, birds, things, conduct, printed matter, or anything of a character that might be objectionable to the Event or the Host.
10. ALL EXHIBITS MUST COMPLY WITH LOCAL ORDINANCES, REGULATIONS AND FIRE MARSHALL INSTRUCTIONS.
11. STORAGE – Storage areas for empty bins and personal belongings are available at the Venue. Aisles and/or open floor space is not to be used as vendor storage. Host is not responsible for lost, stolen, damaged or otherwise misplaced items.
12. RUNNING OF ENGINES – Not allowed under any circumstance.
13. INSTALLATIONS - Any special carpentry, wiring, electrical or other work connection shall be installed at Vendor's expense, and in accordance with the Venue's direction.
14. EVENT PHOTOGRAPHY, VIDEOGRAPHY AND SOCIAL MEDIA
a. ACKNOWLEDGMENT – By registering for and attending the Event you acknowledge that photographs and filming may take place.
b. RIGHTS – The Host reserves all photographic and videographic rights for the Event and appoints in house media staff to obtain any photography and videography that takes place.
c. USEAGE – The Host reserves the right to use all images and video Content in Event promotion, reports, print and digital marketing; including but not limited to magazine articles, public websites, and social media channels, without obtaining any further approval from or making any payment to any Vendor or Attendee. If you do not wish your photograph to be taken at the Event, please notify the photographer during the Event, and the Host will use reasonable efforts to adhere to your request.
15. MISCELLANEOUS TERMS AND CONDITIONS:
a. CANCELLATION OF CONTRACT - If this agreement is cancelled by Vendor for any reason, or by Host because of Vendor's default or violation of this agreement, no refund will be issued.
aii. TRANSFERAL and REFUND POLICY - Should the Vendor be unable to attend ThriftCon and vend, the Vendor must contact vendors@thriftcon.co immediately. The vendor SHALL NOT transfer or resell their booth to another party.
b. RIGHTS OF THE HOST IN EVENT EXHIBITION IS NOT HELD: Host shall not be liable for damages or expense incurred by Vendors in the event the Event is delayed, interrupted or not held as scheduled. If for any reason beyond the control of the Host, the Event is not held, Host may retain half of the amount paid by Vendors as is necessary to defray expenses already incurred by the Host.
c. INDEMNIFICATION - Vendor shall indemnify and hold harmless the Host, and the Venue from and against any and all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the activities of the Vendor, or the officers, contractors, licensees, agents, servants, employees, guests, invitees or visitors of the Vendor.
e. ATTORNEY'S FEES - If a civil action arises between parties out of this agreement or to enforce any of its provisions, the losing party shall pay the attorney's fees of the prevailing party as trial court may adjudge reasonable. If an appeal is taken from any judgment of the trial court, the losing party shall pay the amount the appellate court shall adjudge reasonable as the prevailing party's attorney's fees on appeal.
f. LICENSES - Any and all City, County, State or Federal licenses, inspections or permits required by law of any Vendor in the installation or operation of his or her display shall be obtained by the Vendor at his or her own expense prior to the opening of the Event.
g. ASSIGNMENT - Host may sell, assign, or transfer any or all of its rights, benefits, privileges, obligations, or duties under this agreement.
16. MUSIC LICENSING - Vendor shall hold Host harmless for all licensing and enforcing fees for recorded or live music played or performed in their booth space.
17. COMPLETE AGREEMENT - This agreement contains all the terms and conditions agreed on by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Contract, shall be deemed to exist or to bind any of the parties hereto. Vendors are required to abide by these rules. Submission of the response "I Accept" on the ThriftCon x ComplexCon application will hereby serve as a signature and agreement by the application's submitting party.
Applicable Law
This contract shall be governed by the laws of the State of Nevada, City of Las Vegas, Clark County and/or any applicable Federal Law.