ThriftCon DALLAS
2026 Vendor Contract

Vendor's digital signature on this agreement, executed separately via SignNow, shall constitute a binding signature and full acceptance of all terms herein by the signing party.

This is an agreement between ThriftCon™ (hereafter referred to as "Host") and the signee (hereafter referred to as "Vendor"). The Host will be hosting the following Event "ThriftCon" (hereafter referred to as "Event") to take place at the Kay Bailey Hutchison Convention Center Dallas, 650 S Griffin St, Dallas, TX 75202 (hereafter referred to as "Venue") between Friday, November 6th through Saturday, November 7th, 2026 from 06:00 AM till 7:00 PM, and has the legal ability to issue a license for concession and vending during the above-mentioned Event. Vendor desires to vend merchandise at the above-mentioned Event, and has issued the Host a sum of $200 or more for paid booths ($0 for comped) for a license to vend at the Event.

VENDOR INFORMATION AND AGREEMENT

All booths include (3–5) complimentary Vendor Passes to the event, depending on booth size (10'x10', 10'x20', or 20'x20'). Booth location will be assigned at least one week prior to the event. The Host and Vendor parties both agree to the following terms:

  1. Vendor will be given time slot access to the Venue on Friday, November 6th between 10:00 AM and 5:00 PM to set up the Vendor's booth, goods to be sold, and anything else that is needed and customary to vend.
  2. The booth shall be no smaller than 8'x10' (unless otherwise discussed), and shall be clean and orderly; and shall follow all applicable laws and regulations of the County and State of the Event's location.
  3. Vendor's staff may exhibit that goods are for sale only while the staff is within the area of the Vendor's specified location.
  4. Vendors will have access to the Venue for TWO HOURS following the event to dismantle and remove ALL items brought to the event. Vendor shall leave the location free from trash and in identical condition as found before the Vendor arrived, or be subject to additional charges from Host.
  5. Vendor agrees to hold the Host free from any damages or claims that may develop in connection with participating in the Event.

6. EXHIBIT HOURS — Host shall determine and publicize the exhibit hours the Event will be open to the public. Vendors will be admitted to the Venue a minimum of two hours prior to Event opening time. Booths will be ready for installation of exhibits at 10:00 AM Friday, November 6th, 2026 and must be in place no later than 8:30 AM, Saturday, November 7th, 2026. Exhibits must be completely removed from the Venue by 7:00 PM, November 7th, 2026. Host reserves the right to restrict Vendor's participation in future Events if this policy is violated.

7. MERCHANDISE REMOVAL — No merchandise may be removed from the Venue until 5:00 PM, Saturday, November 7th, 2026.

8. RULES FOR EXHIBITS / EXHIBITORS

  •      a. DISPLAYS — No signs, partitions, apparatus, shelving, etc. may extend beyond the Vendor's allotted booth size. Vendor will not be permitted to erect signs or display products that obstruct the view or disadvantageously affect the display of other Vendors.
  • b. LIABILITY — The Vendor is entirely responsible for the leased space and ALL of their merchandise. The Host is not responsible for ANY stolen or damaged goods. The Vendor shall not injure, mar, or deface the premises. The Vendor shall not drive, nor permit to be driven, any pins, nails, hooks, tacks, or screws in any part of the Venue. Furthermore, Vendor shall not affix to the walls or windows of the Venue any advertisements, signs, etc., or use tape or any other adhesive-type material on painted surfaces. The Vendor agrees to reimburse the Host and/or the Venue for any loss or damage occurring to the premises or equipment. Vendor also understands and agrees that Host cannot guarantee attendance, sales, or weather and other conditions outside or inside the Venue.
  • c. CONDUCT STANDARD — Vendor agrees to conduct themselves, and to ensure their staff, agents, and representatives conduct themselves, in a lawful, professional, and non-disruptive manner at all times while at, near, or officially representing the Event — including but not limited to compliance with all applicable traffic, parking, and safety laws in Venue-adjacent lots and areas. Host reserves the right to restrict or remove any Vendor whose conduct, in Host's reasonable judgment, is unlawful, unsafe, or substantially disruptive to the Event.
  • d. PUBLIC AND ONLINE CONDUCT — While registered or approved as a Vendor for the Event — including in any public-facing communications, social media, or online platforms where Vendor identifies as or is reasonably identifiable as a ThriftCon vendor — Vendor agrees to refrain from conduct that is unlawful, harassing, or that Host reasonably determines to be damaging to the reputation of the Event or Host. Host reserves the right to revoke Vendor's registration or deny future participation for violations of this provision.
  • e. SUPPLEMENTAL INSTRUCTIONS — Vendor agrees to comply with all supplemental rules, instructions, and policies issued by Host before or during the Event, whether communicated via written contract, texts/emails/DMs, the Host's website, printed materials, signage at the Venue, or verbal instruction from Host staff or event management. Such supplemental instructions are incorporated into and made part of this agreement.
  • f. AISLES — Must be maintained and not blocked or altered by the contents or design of the Vendor's booth. This includes chairs, tables, piles, or racks in the aisles.
  • g. SPACE — The space contracted for is to be used solely by the Vendor or Vendors whose name(s) appear on the Contract, and no portion can be sublet or assigned. Booth location will be assigned on or before day of the event.
  • h. OPEN FLAMES / HELIUM BALLOONS — No open flames are allowed including candles, torches, burners, incense, or other devices which, when used, produce a visible flame capable of igniting ordinary combustible material. No helium balloons, glitter, or confetti allowed.
  • i. DISPLAY VEHICLES — Vendor must contact the event's vendor manager for written approval before entering the Venue with any display vehicles. All display vehicles must adhere to local/state/venue regulations and be approved by event management beforehand.
  • j. INSTALLATIONS — Any special carpentry, wiring, electrical, or other work connection shall be installed at Vendor's expense, and in accordance with the Venue's direction.
  • k. WHOLESALE ACTIVATIONS — Vendor shall not conduct or facilitate any bulk sales activation, including but not limited to "by the pound," "fill-a-bag," "fill-a-box," "grab-and-go," or any similar format in which merchandise is sold based on weight, volume, or container capacity rather than as individually priced items.
  • l. RESTRICTIONS — Host reserves the right to restrict or remove exhibits, without refund, that have been falsely entered or are deemed by the Host unsuitable or objectionable. This restriction applies to, but is not limited to, noise, P.A. systems, persons, animals, things, conduct, printed matter, or anything of a character that might be objectionable to the Event or the Host.

9. ADA COMPLIANCE

As a vendor at ThriftCon, you are required to comply with the Americans with Disabilities Act (ADA) to ensure accessibility for all event attendees. By participating in the event, you agree to adhere to the following guidelines:

  • a. All vendor booths must be designed to allow wheelchair access, including at least a 36-inch wide clear path for navigation and an accessible counter or service area for individuals using mobility aids.
  • b. Tables, displays, and signage must be placed to avoid obstructing accessible pathways.
  • c. Vendors must ensure that all individuals, regardless of ability, are treated equally and provided with the same opportunities to engage with their services or products.
  • d. " Pets are not allowed at Kay Bailey Hutchison Convention Center Dallas; however, service animals are welcome. The KBHCCD follows ADA guidelines regarding service animals." [link]

10. LOCAL ORDINANCES — ALL EXHIBITS MUST COMPLY WITH LOCAL ORDINANCES, REGULATIONS, AND FIRE MARSHAL INSTRUCTIONS.

11. STORAGE — Aisles and/or open floor space is not to be used as vendor storage. Host is not responsible for lost, stolen, damaged, or otherwise misplaced items.

12. CREDENTIALS — All entering the Event during both load-in and event day(s) must have appropriate Credentials (Wristbands) and must wear those Credentials while at the Event. Resale, scalping, transferring credentials, and use of counterfeit wristbands or other counterfeit credentials is expressly forbidden.

13. TAXES — Collecting and remitting sales tax is the sole responsibility of the Vendor according to applicable state laws. [link] Vendor hereby agrees to comply with state laws regarding collecting, reporting, and filing of taxes and/or obtaining proper permits and licenses.

*The applicable sales tax rate for the Event location is 8.25%

14. ALCOHOLIC BEVERAGES — Vendor and their employees, agents, and guests shall not consume any alcoholic beverages except in designated areas, and shall not consume any alcoholic beverages not purchased inside the event at licensed and designated alcohol retailers ("the bars"). Violation shall be grounds for removing Vendor and exhibit from the Event without refund. Vendor also agrees to no unlawful consumption of other illicit drugs (including marijuana) on the event premises. Vaping/tobacco use is also not permitted indoors at any time.

15. GAMBLING — Vendors will not bring any gambling devices (e.g., mystery boxes, dice games, card games, and/or dispensing machines) to be used on or near the premises of ThriftCon Events.

16. MISCELLANEOUS TERMS AND CONDITIONS     

  • a. CANCELLATION OF CONTRACT — If this agreement is cancelled by Vendor after the refund deadline stated in Section 16b, or by Host because of Vendor's default or violation of this agreement, no refund will be issued.
  • b. TRANSFERAL AND REFUND POLICY — Should the Vendor be unable to attend ThriftCon and vend, the Vendor must contact vendors@thriftcon.co immediately. The Vendor SHALL NOT transfer or resell their booth to another party.
    • Booth fees for ThriftCon Dallas are non-refundable after October 19th, 2026 

  • c. BOOTH CONFIRMATION & PAYMENT HOLD — Vendor's booth space is not confirmed or reserved until ThriftCon LLC has received (1) a fully executed copy of this Vendor Contract via SignNow including a listed physical address and (2) a valid Seller's Permit and/or Tax ID on file with Host. Payment submitted prior to receipt of these items will be held and will not be applied toward booth confirmation until both requirements are fulfilled. Host reserves the right to release the booth space to another vendor, and the held payment will be forfeited, if these requirements are not completed within 14 days of application acceptance.
  • d. RIGHTS OF THE HOST IF EVENT IS NOT HELD — Host shall not be liable for damages or expenses incurred by Vendors in the event the Event is delayed, interrupted, or not held as scheduled. If for any reason beyond the control of the Host, the Event is not held, Host may retain half of the amount paid by Vendors as is necessary to defray expenses already incurred by the Host.
  • e. INDEMNIFICATION — Vendor shall indemnify and hold harmless the Host and the Venue from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting from the activities of the Vendor, or the officers, contractors, licensees, agents, servants, employees, guests, invitees, or visitors of the Vendor.
  • f. ATTORNEY'S FEES — If a civil action arises between parties out of this agreement or to enforce any of its provisions, the losing party shall pay the attorney's fees of the prevailing party as the trial court may adjudge reasonable. If an appeal is taken from any judgment of the trial court, the losing party shall pay the amount the appellate court shall adjudge reasonable as the prevailing party's attorney's fees on appeal.
  • g. LICENSES — Any and all City, County, State, or Federal licenses, inspections, or permits required by law of any Vendor in the installation or operation of their display shall be obtained by the Vendor at their own expense prior to the opening of the Event.
  • h. ASSIGNMENT — Host may sell, assign, or transfer any or all of its rights, benefits, privileges, obligations, or duties under this agreement.

17. MUSIC LICENSING — Vendor shall hold Host harmless for all licensing and enforcement fees for recorded or live music played or performed in their booth space.

18. MEDIA RELEASE - By attending ThriftCon DALLAS or any part of ThriftCon DALLAS, you agree to allow Host, its organizers, its agents, licensees, or assignees, the right to use your image and/or likeness in media now known or hereafter devised for advertising and/or other promotional purposes.

19. COMPLETE AGREEMENT
This agreement contains all the terms and conditions agreed on by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Contract, shall be deemed to exist or to bind any of the parties hereto. Vendors are required to abide by these rules.

20. ASSUMPTION OF RISK & RELEASE OF LIABILITY
By signing this agreement, Vendor acknowledges that participation in ThriftCon involves inherent risks, including but not limited to bodily injury, property damage, and death. Vendor has inspected or had the opportunity to inspect the Venue and accepts its condition as satisfactory.

On behalf of themselves, their heirs, assigns, and next of kin, Vendor hereby waives, releases, and forever discharges ThriftCon LLC, and its officers, agents, employees, directors, affiliates, and successors from any and all claims, demands, damages, causes of action, or liabilities of any kind — known or unknown — arising from or related to their participation in the Event or use of the Venue and its equipment. This release does not apply to acts of gross negligence or intentional misconduct by ThriftCon LLC.

Vendor assumes full personal and financial responsibility for any loss, injury, or damage to themselves or their property. This release survives the termination of this agreement and constitutes the Vendor's complete waiver of future legal rights arising from participation in the Event.

APPLICABLE LAW
This contract shall be governed by the laws of the State of Texas, City of Dallas, Dallas County, and/or any applicable Federal Law.

SIGNATURE BLOCK
By signing via SignNow, Vendor confirms they have read, understand, and fully agree to all terms and conditions of this Vendor Contract, including the Assumption of Risk & Release of Liability in Section 20. Vendor confirms they are 18 years of age or older and mentally competent to enter into this agreement.